Drop, don't type
A photo from the ute, a PDF from the supplier, or a whole batch at once. The extraction runs as they land.
Accounting and Smart Receipts
Receipts read themselves, then land on the job
Drop a photo or a PDF into the drop zone. Smart Receipts extracts the supplier, date, total and GST, splits the lines, and allocates them to the job that spent the money.
Receipts read themselves, then land on the job
GST handled
Each line carries its GST treatment, so the return is built from what actually happened, not a reconstruction.
Allocated to the job
Purchase allocation splits a single supplier bill across the jobs it covers, which is where job profit becomes real.
Under the surface
Extraction you can check at a glance
The extraction metrics above the table show how many receipts were read, how many needed a hand, and what is still waiting — so nobody has to open twenty records to find the one with a problem.
Split one bill across the jobs it paid for
A merchant bill rarely belongs to one job. Purchase allocation lets you split lines across jobs, so materials variance reports against the estimate that was actually quoted.
Chart of accounts, cash position, GST return
The financial reports read from the same coded lines: cash position and movement, GST period totals for filing, and postings by account.
Accounting questions
Does Systemise replace Xero?
No. Systemise runs the job side and codes the spend; Xero stays the accounting ledger. The two stay in step so nothing is entered twice.
How accurate is receipt extraction?
Common supplier formats read cleanly. Anything the extraction is unsure of is flagged in the table with the original document attached, so it takes seconds to correct.
Can I allocate one bill to several jobs?
Yes — purchase allocation splits a bill by line or by amount across as many jobs as it covers.
Is GST handled for New Zealand?
GST is applied per line at NZ rates and totalled per period in the GST return report, ready for filing.
Clear the receipt pile this week.
Start free for 14 days. Bring one live job across and see what it actually made.